Library Board Update (7/17/2023)

Submitted by Ann Decherd

Monday the Board met at the Cumming Library. Highlighted agenda items include:

Strategic Plan:

The Board approved the 2023-2027 Strategic Plan. The plan incorporates community and staff surveys and supervisors' input. A separate blog post will provide more details.

Mission and Vision Statements: 

The Board gave feedback on proposed new mission and vision statements for FCPL. During the last strategic planning committee meeting, they requested a rewording of current statements to align with the new strategic plan. Staff will revise the statements based on their input and seek approval at the next Board meeting.

Denmark Library Update:

Albion, the general contractor, is finalizing contracts with subcontractors and preparing to commence construction. Erosion control is expected to begin next week.  

Invitations have been sent, and plans are underway for the July 27 groundbreaking ceremony.

Proposed FY24 budget adjustments: 

The Board voted unanimously to make the following adjustments to the Fiscal Year 2024 budget:

•  Approval to carry forward $55,717.74 in Operations encumbrances for furniture ($47,029.48), supplies ($5,188.26), and CAD services for the Post Road HVAC BAS System ($3,500.00) from FY2023.

•  Approval to carry forward $1,068.97 in Materials encumbrances from FY2023.

•  Approval to increase State revenue and Operations expenditures by $131,710.50 to reflect the MRR grant (100%) amount remaining from FY2023.

• Approval to increase State revenue and Operations expenditures by $35,000.00 to reflect the FY2024 MRR grant (50/50) for HVAC units at Sharon Forks.

•  Approval to use $35,000 in fund balance as matching funds for the FY2024 MRR grant; increase Operations expenditures by $35,000.00.

• Approval to increase State revenues and expenses to reflect new grant information from Georgia Public Library Service, which includes a Personnel increase of $10,210.00 and a Materials increase of $44,264.00.

• Approval to increase Donations revenue and Operations expenses by $5,000.00 to reflect a grant from the Forsyth County Arts Alliance (FCAA) Fund at the North Georgia Community Foundation for Forsyth Reads Together.

• Approval to use $60,000 in fund balance (including $30,000 already committed for vehicles) to purchase a replacement courier vehicle/box truck. Approval to increase budgeted Operations expenses by $60,000. Director is given the authority to approve the specific purchase once an appropriate courier vehicle is identified.