Submitted by Joanie Goforth
Activities Report:
Programming Manager Kim Ottesen presented Programming and Outreach highlights from March and April. Kim highlighted Forsyth Reads Together with Lisa Wingate, which holds second place in attendance for the series with over 600 attendees. Kim outlined the key points of the 500 Books Before Middle School program and how it differs from 1,000 Books Before Kindergarten. She shared highlights from Spring Break programming, Touch a Truck, Branch Volunteer Appreciation events, Summer Reading Fun 2024, and the new community bookmobile scavenger hunt.
Circulation Services Presentation:
Circulation Supervisors Anthony Caspanello, Andrea DelValle, Brittany Mayo, and Teresa Santangelo presented “A Day in the Life of a Collection Support Aide,” giving the Board insights into what is involved with this vital role. Each shared various aspects, including
an inventory of the 390,000+ items in our collection every two years, check-in, troubleshooting AMH errors, sorting carts, and shelving the roughly 4,000 items a day that circulate system-wide. The Board heard amusing stories about the things (good, bad, and ugly) that get left in books and the attempts made to reunite important items with their owners. The team explained the various reports that need to be run and managed, courier processing, shelf reading, shifting, cleaning, program assistance, and training. Our team did a stellar job answering the Board’s questions and conveying their deep commitment to FCPL’s library collection.Denmark Library update:
IT and Facilities Manager Holly Barfield gave a construction progress update on the Denmark Library, including images of framing for the storefront windows and interior wall and door framing. Due to Denmark Library’s unique features, the Board was given a preview of what policy updates will be brought to the July meeting for approval. For recent site photos and a time-lapse video, check out the Denmark Library website.
Policy revision:
The Board voted to approve the changes made to the Food and Drink Policy, which omits reference to snacks found in vending machines since none of the libraries have these installed. Reference to food other than snacks not permitted in the library, except during scheduled meetings in the public meeting rooms, was removed to provide a more concise policy.
The term "low odor" addresses the distraction caused by strong food odors, and these descriptions are intentionally kept general to enable flexibility in enforcement. The new policy states that food may not be delivered inside the library due to increased deliveries, which has placed more demand on staff. It does not prohibit food deliveries from being accepted outside the library.
Library Board’s Fiscal Year 2025 Schedule of Meetings:
The Board voted to approve the new schedule of meetings, with the next meeting being July 15, 2024. The full schedule can be viewed on our website here.
Signature authority of the Library Director on behalf of the Library:
The Board voted to give Anna Lyle signature authority for all contracts and other documents.
Selection of executive search firm:
The Board voted to award the executive search services contract to Bradbury Miller Associates and expressed confidence in the firm’s ability to understand the unique requirements of a library director’s role in a growing county.
Proposed Fiscal Year 2024 budget adjustments:
The Board voted to increase State revenue and Personnel expenses by $6,000.00 to reflect new state grant information received from Georgia Public Library Service.
The Board voted to increase State revenue and Operations expenses by $6,850.00 to reflect additional FY2024 MRR funds received to replace an HVAC unit at Hampton Park Library. The required local match will be made with existing budgeted Operations funds.
The Board voted to increase Donations revenue and Operations expenses by $468.75 to reflect a donation from OneForsyth for the Lunar New Year program at Sharon Forks Library.
The Board voted to increase Donations revenue and Operations expenses by $400.00 to reflect a donation received in memory of Mike Dudzinski for the seed libraries at Cumming Library and Hampton Park Library.
Commitment of fund balance:
The Board voted to commit $48,500 in fund balance for the local match for state grant funds.
Recognition of Kristin Morrissey:
Since this was our Board Chair Kristin Morrissey’s last regularly scheduled meeting, Anna and the Board took a few moments to thank her and recognize her significant impact during her 16 years of service on the Library Board of Trustees. As a thank you, Kristin received engraved glass bookends to commemorate her time of dedicated service to the Library and our community.
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| Left to right: Ann Decherd, Christy Winters (FCPL Board Vice-Chair), Anna Lyle, Kristin Morrissey (FCPL Board Chair), Kathy Thomas (FCPL Board Member) |
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